Privacy Policy

Your privacy matters to us. Learn how we collect, use, and protect your data.

Last updated: January 1, 2026

1. Introduction

Ledger 365 ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our cloud invoicing and accounting platform.

2. Information We Collect

We collect information that you provide directly to us, including:

  • Account information (name, email address, company name)
  • Financial data (invoices, expenses, payment records)
  • Client and contact information you add to the platform
  • Communications with our support team
  • Usage data and analytics

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services
  • Process transactions and send related information
  • Send you technical notices, updates, and support messages
  • Respond to your comments, questions, and requests
  • Monitor and analyze trends, usage, and activities
  • Detect, investigate, and prevent fraudulent transactions and other illegal activities

4. Data Security

We implement industry-standard security measures to protect your personal information. All data is encrypted in transit using TLS 1.3 and at rest using AES-256 encryption. Our infrastructure is hosted in SOC 2 Type II compliant data centers with regular third-party security audits.

5. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

  • With your explicit consent
  • With service providers who assist in operating our platform (under strict confidentiality agreements)
  • To comply with legal obligations or respond to lawful requests
  • To protect our rights, privacy, safety, or property

6. Data Retention

We retain your data for as long as your account is active or as needed to provide you services. If you delete your account, we will delete your personal data within 90 days, except where retention is required by law.

7. Your Rights

Depending on your location, you may have the right to:

  • Access, correct, or delete your personal data
  • Export your data in a portable format
  • Opt out of marketing communications
  • Request restriction of data processing
  • Lodge a complaint with a data protection authority

8. Cookies

We use essential cookies to operate the platform and optional analytics cookies to understand how you use our service. You can manage cookie preferences through your browser settings.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

10. Contact Us

If you have questions about this Privacy Policy, please contact us at:

  • Email: privacy@ledger365.com
  • Address: 123 Finance Street, New York, NY 10001
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